BB - the LPF Bulletin Board
Libertarian Party of Florida Executive Committee => Committee Reports => Audit => Topic started by: AtLarge1 on February 22, 2022, 03:57:41 PM
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LPF Annual Audit Committee Report February 25, 2022
Members:
Suzanne Gilmore Committee Chair, Lee Korotzer Committee Vice Chair, John Thompson, Joshua Hlavka (ex-officio), and Patrick Leistner (ex-officio)
LPF ByLaws
ARTICLE III
Section 1. Standing Committees
A. Standing Committees of the LPF shall include the following:
Candidate Committee
Communications Committee
Membership Committee
Platform Committee
Rules Committee
Fundraising Committee4
Legislative Action Committee
Affiliate Support Committee
Audit Committee
Section. 10. The Audit Committee
The committee shall be composed of the LPF Treasurer (ex officio), LPF Vice Chair (ex officio) and a minimum of three (3) other LPF members and no committee Vice Chair. The committee shall work to ensure the proper reporting of LPF contributions and expenditures, to provide oversight to the LPF Treasurer position, and to provide overall accounting and budgeting support to the LPF and LPF committees. Specific duties shall include, but are not limited to: (1) QuickBooks (and its successors) reconciliations, (2) quarterly profit and loss statements of LPF committees, (3) reviewing FEC reports, and (4) assisting the Treasurer with selection of yearly auditor, (5) creating and maintaining documentation on best practices.
ARTICLE IV
Section 6. Finance and Accounting
A. The fiscal year of the LPF shall begin on January 1 of each year.
B. The Treasurer shall be the chief finance officer.
C. The Executive Committee shall cause an efficient system of accounting and
budgeting to be installed and maintained, including audit and legal necessities.
Tasks Completed
Onboarding of new Treasurer primary concern
Handed over all assets of Treasurer, including laptop, thumb drive, documents, and checkbooks to Patrick Leistner, new Treasurer
Provided access to all financial accounts to new Treasurer
Prepared spreadsheet of all financial transactions in Q2 up to mid June for ease in DOE filing due July 12.
Obtained bank statements for May and June. Provided toTreasurer.
Responded to questions regarding DOE filing.
Assisted in response to DOE notice regarding in-kind donations.
Provided sample budget spreadsheet.
Reviewed Treasurer’s work for accuracy, timeliness, and compliance.
Elected Committee Vice Chair, Lee Korotzer.
Checked filings for FEC and DOE for accuracy and timeliness.
Checked Quickbooks for accuracy and timeliness.
Independent Contractor contract review (Motion 696) referral
Reviewed and revised
Researched alternative ways to do issue secure payment
Prepared draft and notes
Prepared final draft of contract
Issued report
Findings
Proposed contract
Steps to implement
Sent copy to LPF Chair, Vice Chair, and Secretary.
Reviewed final Convention report 2021.
Discussed Convention and reviewed Convention Committee proposals.
Reviewed 2022 Convention Proposal Orlando
Provided report on concerns and recommendations
Delivered key points concerns and suggestions at EC monthly meeting
New Proposal from Holiday Inn Viera received
Unable to schedule a quick turn-around special meeting of committee
Committee Chair did a review of the proposal and prepared a compare and contrast document.
After discussion with LPF Chair, I sent links to latest version of the three proposals received by Audit Committee, latest reversion of the committee reviews, and the F&B from Viera to LPF Secretary for a Special Meeting.
Discussed organizing Treasurers of affiliates and LPF Treasurer to determine and set best practices
Responded to Ms. Slafter’s request for information on committee actions.
Discussed status of two possible fraudulent charges.
Square is not being helpful
Suggested checking with our Representative at Regions Bank.
Assisted Treasurer with his Quickbooks log-in as Treasurer.
Former affiliate legal concern
Investigated
Made recommendations for action
Followed up
Reviewed Fundraising contractor efficacy.
Tasks for Upcoming Year
Continue reviewing FEC and DOE filings
Continue reviewing Quickbooks
Continue assisting Treasurer as needed.
Review 2022 Convention Committee final report.
Review Convention Committee proposals.
Review proposed contracts.
Establish Treasurers group and best practices.