Title: Motion to approve $140 plus $70 per ticket sold in expenditures for the 2021 VIP Luncheon prior to the LPF Holiday Party
Mover: Josh Hlavka (on behalf of Developmental Director Celicia Slafter)
Motion: I move to approve $140 plus $70 per ticket sold in expenditures for the VIP Luncheon prior to the LPF Holiday Party scheduled for Saturday, December 11th, 2021. The VIP Luncheon will be held at the Beach House Pompano.
https://beachhousepompano.com/ at 270 North Pompano Beach Blvd in Pompano, FL.
The VIP Luncheon is additional to the LPF Holiday Party and was planned after the main motion for funds approval was granted. This was done with the mindset that any VIP tickets sold will more than pay for the spending on lunches.
After reviewing event package options with the restaurant, it is determined that the best course of action is not to contract with them for an event, which would incur a contractual food and beverage minimum. We will do a walk-in that day. Hector Roos will be present at the Beach House Pompano 30 minutes prior to Noon to reserve the table and request that the host restrict the menus to the brunch menu.
The VIP Luncheon is meant to attract the higher spending members of the party with the exclusive opportunity to spend more intimate time with our Guest Speaker and our Special Guest.
The Guest Speaker and Special Guest lunches will be comped, and have already been covered by the other tickets we have sold.
VIP Luncheon tickets are priced at $195. We have currently sold 5 tickets for the VIP Luncheon.
The average individual meal cost is expected to be $50. $20 per meal is added to cover gratuity and taxes.
With 5 tickets sold, spending will be $140 for the Guest Speaker and Special Guest meals plus $350 for the 5 tickets sold, for a total of $490 in spending for VIP Lunches.
At the current number of tickets sold (5), the party will profit $485 for the VIP Luncheon.
For every VIP Luncheon ticket sold from this point, the party will profit $125.
These calculations of profit do not include consideration for costs of the rest of the Holiday Party, even though VIP ticket holders get access, because the approved expenses for the LPF Holiday Party have already been covered more than twice over in Presenting and other sponsorships.
