Title: Establish a schedule for Convention Committee Deliverables
Mover: Suzanne Gilmore
Motion: I move to establish a schedule for the Convention Committee to provide deliverables to the LPF EC for hosting the Annual Business Meeting (ABM) and convention as follows:
Preliminary proposal for approval: maximum 150 days before ABM
Approval will include EC approval/setting date of ABM, taking into consideration projected attendance based on comparisons of similar ABMs (such as odd/off election years, even non-presidential election/LP ABM years, even presidential election/LP ABM years) regularity of convention dates, best price accommodations time point, and allowing greater than 30 days between close of LPF ABM and start of LP ABM where applicable.
Contract proposal for approval: maximum 120 days before ABM
Approval will include the EC approval of contract and authorization of signatory.
Final budget for approval: maximum 100 days before ABM
Approval will include the EC determination of probable adjustments based on projected attendance
Announcement of ABM: maximum 90 days before ABM
Announcement of date and location, packages available and prices, and ABM website up and running.
After Action Report: maximum 60 days after ABM
Comprehensive report from Convention Committee covering expenditures, revenue, what worked, what didn’t work, where improvements can be made, results of post meeting survey. Following the delivery and acceptance of this report, the committee expires.
